Microsoft Office 365

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Introduction

Think of it as your familiar Office, only better

Office 365 is the same Office you already know and use every day. And then some. Because Office 365 is powered by the cloud, you can get to your applications and files from virtually anywhere—PC, Mac, and tablets—and they’re always up to date. Same goes for updates to features—you get them automatically.

Business-class email and calendaring put you in sync

Avoid communication glitches. Business-class email and shared calendars that you can get to from virtually anywhere means people stay in sync, and on schedule.

Work together with online file storage and sharing

Office 365 makes it easy to more securely share files with co-workers, customers, and partners. Work together on documents that are always current and accessible from virtually anywhere.

Online conferencing brings everyone together

With online conferencing, distance really isn’t an issue. Need to get everyone together? Host an online meeting complete with real-time note taking and screen sharing.

One familiar experience, even on the go

Mobile apps let you view and edit your Word, Excel, and PowerPoint files and more on your mobile device. And when you get back to your desk, there they are—content and formatting intact.

Create Office documents from any browser

With Office Online, use touch-friendly applications to create, edit, and share your Office files from any browser. You can even share and work on docs at the same time as others and avoid versioning hassles later.

Security, compliance, and privacy you can trust

Security, compliance, and privacy in the cloud? Yes. And we’re continually making improvements in Office 365 to earn, and maintain, your trust.

FAQ

Why Migrate To Office 365 – Exchange Online P1/P2

  • 50Gb of User Main Mailbox and Unlimited disk space for archive Mailbox
  • Able to send email message size up to 25Mb
  • 99.9% uptime commitment with financially backed service level agreement
  • Disaster Recovery Planning – Continuous data backup between globally redundant data centers
  • Regulation Compliance including
    • CyberTrust
    • SOX (Sarbanes-Oxley Act 2002) – ‘Corporate and Auditing Accountability and Responsibility Act’
    • SAS 70 type II (Statement on Auditing Standards (SAS) No. 70 by AICPA – American Institute of Certified Public Accountants)
    • HIPAA (Health Insurance Portability and Accountability Act)
    • ISO270 01 (Information Security Management System Requirements (revised BS 7799 Part 2:2005))
    • ISO27002 (Code of practice for information security management)
  • Protected against antivirus and antispam
  • Protected against Advanced Threats like RansomWare
  • Security Policies to enforce PIN Lock and remotely wipe data from lost phones
  • Email Archiving retention policies
  • Automated Mailbox Archiving
  • Automated Mailbox Backup
  • Legal hold to preserve data against malicious damage by disgruntled employee
  • Office 365 Privacy
  • Office 365 Security and Compliance
  • Can fully claim Govt IRAS PIC (claim 60% of migration costs and hosting services)
  • Market Proven Solutions – Customer Successful Case Studies

Office 365 / Exchange Online

(like IMAP Mail Hosting)

POP3 Mail Hosting

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Secure connection – authentications are over secured channels.

Unsecure connection – authentications are done in plain text, which is susceptible to a man-in-the-middle attack, not always from outside the network, but sometimes inside as well.

No duplicate mail issues – mailbox contents are synchronized with server mailbox.

Duplicate emails when mail client loses information on the last email downloaded.

Synchronize your mailbox across multiple connected devices.

Emails sent or entries added on one device may not be on another, eg. messages sent from PC will not be accessible on a mobile device.

Push mail ensures emails coming in are immediate to all connected nodes.

Emails are received on scheduled timing indicated on mail clients.

25Gb of storage per mailbox ensure minimal issue on mail quota.

Mailbox sizes are usually smaller, shared between user accounts with a higher cost for bigger disk space.

For E2 plan, comes with a license to use the desktop version of Office Professional Plus 2013 (on up to 5 devices) alleviating the need to buy additional licenses for each desktop/device that is purchased. For the other Office 365 plans, you can still view & edit Words, Excel, Powerpoint files via web-based.

No option for office apps on any traditional mail hosting plans.

Flexibility to access your emails & calendar from multiple devices like PC, Mac, web, iPhones, or other mobile devices with similar & familiar view & interface.

Each device operates separately. Difficult to sync across all devices.

Global address list allows you to access centralized, frequently used contacts on the go.

Each contact list on each device operates separately from the others.

Support for multiple domains for a single fee.

Each additional domain will have additional costs.

Access your calendar on the go. All edits & entries are synchronized & similiar

Individual calendar on each device. New entries are not updated on all nodes.

Share calendar with the ability to control the amount of information accessible.

No calendar sharing support.

Sent Items, Drafts, Deleted Items are synchronized & whatever sent, created or deleted is available across all devices.

Each client operates separately & sent emails are usually CCed back to the sender for traceability.

Autodiscover allows automatic quick and easy configuration of new client seamlessly without technical knowledge on all newer version of Outlook client on both PCs & Mac

Need some technical knowledge & server information in order to setup mail clients.

Share a mailbox among a group of users accessing the same views & interface.

Mailbox is not similar without creating rules to cc copies of sent emails to the sender. Contacts created are on each individual client’s address book. POP3 locks mailbox on access by each device & rendering mailbox inaccessible to others until mail download is complete. The process is further delayed with “leave-a-copy-on-server” option being set.

Mails, contacts & calendar entries are retained on both client & server. Failed client systems can resync & recover all mail items prior to failure.

If “leave a copy on the server” option is not set, emails are downloaded on the client device and deleted from the server. In event of disk failure on the client system with no backups, all emails will be lost.

Native Exchange client support in Outlook.

No support or requiring connectors to work as Exchange client.

Mail retention policy enables retention of deleted email, to allow recovery or adhere to the corporate policy or regulatory reasons.

No control on mail messages once they are downloaded.

Advanced messaging features like the unified messaging system, instant messaging client, SSO (single sign-on support), hybrid deployment, etc.

Not available or limited advanced features on other hosted services.

Can Support 2007, 2010. But, cannot support Office 2000, 2003

Can Support Outlook 2000, 2003, 2007, 2010, 2013

Google Apps For Work

Microsoft Office 365

Innovative

Innovation

Google Apps for Work can only offer narrow productivity experiences that hold you back and don’t fit your growing business. Google promotes its cloud services as leading edge, but missing workloads, limited flexibility, and data at risk undercut that claim.

More than two decades of innovation

Microsoft Office 365 is the most advanced version of the Microsoft Office suite of business productivity tools, used by more than 1 billion people worldwide and built on more than two decades of innovation.
With a complete set of capabilities in the industry, solutions across on-premises, cloud, and hybrid environments, control you can count on, and safeguards you can trust, Office 365 can help you reinvent productivity in your organization, extend collaboration into new areas, and transform how you get work done.

Trustworthy

Riskier for an enterprise.

With Google Apps for Work, important security capabilities such as data loss prevention – and continuing support for management, maintenance, and security – are only available through third-party services with separate licenses and service-level agreements. The Google business model depends heavily on advertising, and Google’s consumer privacy policy allows customer data to be scanned to provide targeted advertisements to users. Unless Enterprise users take additional steps to secure their user-data privacy by opting-in to a Data Processing Amendment (DPA) for Google Apps for Work, Google has the right to use their content to operate, promote, and improve its services, and to develop new ones.

Safeguards you can trust.

Microsoft Office 365 offers privacy, security, and compliance safeguards you can trust. You always know where your data is stored and who has access to it, and your data isn’t used to deliver advertising.

Office 365 offers built-in security and privacy features, meets or exceeds all key industry standards, and supports FERPA, HIPAA, EU, and other compliance requirements. Flexible security settings enable you to adjust controls to fit your needs.

Commercial Grade

One size does not fit all.

Google offers consumer-oriented productivity and business terms that aren’t suitable for the enterprise.

Google Apps for Work is only delivered as online services, so you have to move to the cloud all at once—ready or not—with only limited support, and virtually no flexibility to choose just the services you need.

Choose the right productivity platform

Microsoft Office 365 offers the flexibility to build the productivity platform that’s right for your business.Move to the cloud at your own pace, with minimal disruption to your current environment. Use Office 365 to deliver the enterprise-proven reliability, transparency, and control that your IT team needs to cut costs and streamline infrastructure management, so it can focus on supporting your business.

Complete Solution

Too narrow for an enterprise.

Google Apps for Work’s approach to productivity is simply too narrow for the enterprise. Google does not support enterprise workloads such as business intelligence or enterprise content management, leaving customers to settle for third-party services and integration headaches.

Designed to meet all your productivity needs.

Microsoft Office 365 offers the most complete, most advanced productivity service available, designed to handle all your current—and future—enterprise productivity workloads such as documents, spreadsheets, presentations, project intranets, business intelligence, enterprise content management, messaging, universal communications, and more.

Office 365 Security and Compliance

Businesses today need productivity services that help users get more done from virtually anywhere while maintaining security in the face of ever-evolving threats.

Office 365 supports both of these needs at once with a highly secure, cloud-based productivity platform. Information regarding Office 365 security, privacy, compliance, transparency, and service continuity can be found in the Office 365 Trust Center.

The Office 365 platform incorporates security at every level, from application development to physical data centers to end-user access. Today, fewer and fewer organizations have the ability to maintain an equivalent level of security on-premises at a reasonable cost.

Importantly, Office 365 applications include both built-in security features that simplify the process of protecting data and the flexibility for administrators to configure, manage, and integrate security in ways that make sense for their unique business needs.

When businesses choose Office 365, they get a partner that truly understands business security needs and is trusted by companies of all sizes across nearly every industry and geography.

  • Security-Level Security
    • Physical Layer
    • Logical Layer
    • Data Layer
  • Data Integrity and Encryption
    • SSL/TLS
    • Use of Bitlocker (AES 128bits or AES 256bits)
  • Protection from security threats
    • Level 1 – Prevent Breach
    • Level 2 – Detect Breach
    • Level 3 – Respond to Breach
    • Level 4 – Recover from Breach
  • Security Monitoring and Response
    • Operational Security Assurance (OSA) Framework
  • Independent Audit and Verification of adherence to standards
    • ISO 27001
    • SSAE 16 SOC1 Type II
    • HIPAA
  • Security Customer Control
    • Data Integrity and Encryption
      • Rights Management Service
      • Secure Multipurpose Internet Mail Extension (S/MIME)
      • Office 365 Message Encryption (OME)
      • Antivirus and Antispam
      • Transport Layer Security (TLS) for SMTP messages to Partners
    • Secure End User Access
      • Multi-Factor Authentication (MFA)
      • Mobile Devices Management (MDM)
      • Client-Based Access Control
      • Role-Based Access Control
    • Service Compliance
      • ISO 27001
      • FISMA
      • HIPAA BAA
      • EU Model Clauses
      • Cloud Security Alliance
  • Customer Compliance Controls
    • Data Loss Protection (DLP)
    • Auditing and Retention Policies
    • eDiscovery
    • Data Spillage Management
    • Data Deletion